Chalkboard that says... Time for yet another change to Microsoft Dynamics Licencing

We, at Rocket CRM love Microsoft (well…it is Valentines day, at the time of writing this update!). Although,we do sometimes get frustrated by their inconsistencies and constant changing of the goalposts, especially around the Dynamics 365 Team Member License.

We previously wrote an article about Dynamics 365 Team Member licenses which got a lot of traction and has been read by thousands of Dynamics users over the past two years.
Due to some imminent changes being made by Microsoft to the Team member license, we thought we ought to write an update so that you would all be aware in plenty of time to take some action regarding your licensing for Dynamics 365.

The change

Microsoft have announced that from 1st April 2020 they will be enforcing the Dynamics 365 Team Member License restrictions that, until now, have been just based on trust. I can fully understand why Microsoft would want to force these restrictions, due to the missed revenue from unscrupulous customers (& possibly partners too) who are blatantly flouting the rules by assigning Team member licenses to users and then giving them security roles that give them access to everything, including cases and opportunities.
As a result of the upcoming changes, users with Team member licenses will only be able to access specific Dynamics 365 apps. They will no longer be able to access the same apps as the users that have a full app license such as Dynamics 365 Sales or Dynamics 365 Customer Service. They will be assigned a designated Team Member app.
At the time of writing the apps are going to be:

  • Customer Service Team Member
  • Sales Team Member (see image below)
  • Project Resource Hub

Team Member Designated App Tile

When users access the app their permissions will still be the same as they have always been in terms of what they can do or can’t do. For example they can see everything but aren’t allowed to create or edit certain entities such as cases, opportunities or accounts. It just means that from an administration point of view there is one or more new apps to manage.

More info can be found here on the Microsoft Docs site: 2020 Wave 1

Sales Team App

Interface of for the new Team Member Sales App

Warning about your Model Driven Apps

The other thing to be very aware of, and this is kind of hidden deep in the licensing guide, is that users with Dynamics 365 Team Member License are also not allowed to access custom model driven apps. So, if you have built a custom app for your business based on your Dynamics 365 licenses, and you want to stay compliant, then your users with Team Member Licenses will no longer have access to these apps. Luckily, for those in the know, Microsoft have provided a work around in the form of Power Apps licenses. Keep an eye out for more posts on Microsoft Power Apps in the near future.

We have been working with our customers to help get them ready for the license changes. In some cases we have manged to save them money. So, it’s not always bad!

Microsoft licensing has always been notoriously complicated and now it’s even more so. If you need any help, to get a clear view of your licensing in your efforts to stay compliant, don’t hesitate to get in touch with us at Rocket CRM for a free 30 min chat.

PS – If you want to read through the licensing guides yourself please go ahead… Good luck 😊
Power Apps Licensing Guide: https://go.microsoft.com/fwlink/?linkid=2085130
Dynamics 365 Licensing Guide: https://go.microsoft.com/fwlink/?LinkId=866544&clcid=0x409

About us

Rocket CRM are a UK based CRM practise. We create simple CRM apps based on Microsoft Dynamics 365 and the Power Platform.
This year we are exhibiting at the B2B Marketing Expo at Excel in London with our fabulous partners from ClickDimensions. We’re at stand 1550 on the 25th and 26th March please do come and say hello – we’d love to meet you!

About Iain Wicks

Iain has been working in the CRM industry since 1999 and has a wealth of experience of implementing CRM for small to medium sized business teams. Iain’s focus is on “Keeping it simple” and on user adoption.